Exhibitors' Information

Exhibits Chair: Keith Woo, Department of Chemistry, ISU, kwoo@iastate.edukwoo@iastate.edu

Kent Peterson, Editor, McGraw-Hill Companies, kent_peterson@mcgraw-hill.com

      
 

This page provides information for Exhibitors -

Exhibitors will have ample space and lighting to display their materials. March 5, 2004 is the due date for application for space and booth contracts.

      
         

This page was up-dated on May 19, 2004 by T. Greenbowe

        
         

Exhibitors are an important part of the Biennial Conference on Chemical Education. We invite you to have a booth at the 18th BCCE. The 18th BCCE will be held July 18 - July 22, 2004 at Iowa State University, Ames, Iowa. The exhibits will be located in the Scheman Continuing Education Building on the east edge of the ISU campus. The 18th BCCE Registration Desk and about 60% of the 18th BCCE sessions will take place in the Scheman Building. The Exhibitors will be right up-close and personal with the BCCE participants. Because of this, we will work with our Exhibitors on security issues. Please note that there are three levels in the Scheman Building. The ground floor in Scheman is called the "Ground Floor". The floor on the second level is called the "First Floor". The floor on the third level is called the "Second Floor". This is the way it is done in Canada.

There is ample free parking in the lots north and south of the Scheman Building.

We are pleased to announce that Kent Peterson, Editor, McGraw-Hill Companies has agreed to serve on the 18th BCCE committee. Kent will represent the exhibitors.

We can provide space for 74 booths for exhibitors. A special offer of one 8' X 10' booth space and one 1/2 page ad in the 18th BCCE program book for $850 is available to first 50 exhibitors who register a booth. The regular fee for each 8' X 10' space is $700. The exhibit site is located on the 1st and 2nd floors of the Scheman Continuing Education Building. There is an atrium in the Scheman Building and most the booths will be located around the atrium of each floor. Beverages and refreshments for exhibitors and conference participants will be available on each floor. There will be 45 booths located on the 1st Floor. Twenty-four booths will be located in the 1st Floor Lobby. Fourteen booths will be located in the "Stage Door Lounge 190" area. There will be 7 booths located in the "Lounge 182" area. There will be 29 booths located on the 2nd Floor Lobby.

Iowa State University and the 18th BCCE will provide each booth with a basic set of materials: maroon and white drappery and side bunting, a 6' long table, two chairs and a waste paper basket. Exhibitors needing an extra table will be charged $30. High-speed internet connections in the Exhibit area to 38 booths are avaialbe for a $75 fee. Exhibitors requesting a local access phone line in their booth area will be charged $40. Exhibitors will provide a sketch of how they want their booth tables positioned. Requests to locate booths next to specific companies will be accommodated, if possible. See the contract form below for additional information.

Although your company's (or institution's) name will be listed in the Program Book, we encourage you to advertise in the Program Book for greater exposure. Page dimensions are 8.5" x 11" with a 0.5" border. The fees are $150 for a quarter-page ad, $275 per half-page ad, or $400 per full-page ad.

The Hotel at Gateway (515-292-8600) is the official 18th BCCE Hotel Headquarters. Exhibitors are encouraged to make reservations for rooms well in advance of the 18th BCCE. Several events are being held in Ames on July 16, 17, 18th, 2004: 18th BCCE and the Iowa Games. There will be 14,000 extra people in Ames that weekend. All motel rooms in Ames will be booked up to 8 months in advance of the July 16, 2004 weekend! Also, Audubon's Restaurant is at the Hotel at Gateway. See the link to "Off-Campus Accommodations" in the menu for more details.

Note: all ".pdf formatted" documents require your computer to have the Adobe Acrobat Reader plug-in (version 4.0 or higher) installed. Click-here to obtain a free Adobe Acrobat Reader plug-in (DOS or MAC versions). Follow the directions for installing the plug-in on your computer! Use Internet Explorer V5.0 or higher as your browser for best results. Navigator does not work as well.

Click here to read about General Information for Exhibitors (in .html format ) up-date 11/14/03

Click-here for specific information about exhibiting a the 18th BCCE up-date 2/2/04 click here for a ,html file

Click here to read about 18th BCCE Exhibitor's Contract (18th BCCE Exhibitor's application for space and registration form in .html format )

Click here to download the 18th BCCE Exhibitor's Application for Space (18th BCCE Exhibitor's application for space and registration in .pdf format - Adobe Acrobat)

EXHIBITOR BOOTH ON-LINE APPLICATION for SPACE & REGISTRATION and Payment by Credit Card

This is the floor plan for the the 1st floor (not the Ground Floor) of the Scheman Building.

Here is the Exhibitors' booth the floor plan for the 1st floor of the Scheman Building.

This is the floor plan for the the 2nd floor of the Scheman Building.

Here is the new 18BCCE numbering system of the Exhibitors' booths floor plan for the 2nd floor of the Scheman Building.

Click here to obtain a .pdf document of the floor plan for the 1st floor of the Scheman Building.

Click here to obtain a .pdf document of the floor plan for the 2nd floor of the Scheman Building.

The following digital images should help you orient the location of the booths and provide a visual reference for you.

 

The Stage Door Lounge 190 area is the most secure part of the Exhibit area. If you have expensive materials, equipment, and or computers you may want to request this space.

Shipping Booth Equipment and Materials to ISU and the 18th BCCE

We are not using a drayage company. There are two ways to get your booth & materials to ISU/Scheman Center. Exhibitors can use their own car/van and bring their booth/materials with them. Carts and a team of students will be available to help you unload the equipment and materials you have for your booth. The students will help you get the materials to your booth. There is one passenger elevator and one freight elevator in Scheman and there are two loading docks.

Exhibitors may send equipment and materials directly to the Scheman Building two weeks prior to the Conference. Equipment may arrive as early as July 2, 2004, but must be received by Friday July 16, 2004. The shipping address is:

University Conference Services, Iowa State University, 18th BCCE Exhibit Booth # _____, 102 Scheman Building, Ames, IA 50011-1112, (515) 294-6222

Please have pre-printed return address labels and pre-paid UPS, FEDEX, etc. shipping contracts ready to use to ship your equipment back to your company, home office, or the next conference.

Exhibit Hours

Exhibitors will be able to set-up their booths from 2 pm until 6 pm on Sunday, July 18, 2004, and from 8:00 am until 9:00 am Monday morning, July 19, 2004. The exhibit hours will be 9:15 am - 4:15 pm and from 7:00 pm until 9:00 pm on Monday. There will be a Poster Session/SciMix style event in the Scheman Building on Monday evening, from 7:00 pm until 9:00 pm. Poster session presenters will be setting up their posters from 6:00 pm - 7::00 pm. We will have a reception in the Scheman Building on Monday night. Monday night is also Hawaiian Island shirt night. All participants and exhibitors are encouraged to wear a tropical or flowered theme shirt. The Poster Session rooms are near the Exhibits. The 1st and 2nd Floor Lobby areas in Scheman are BCCE participant accessible when the building is open. The Scheman Building is being used for the BCCE Sunday evening through Thursday morning. The Brunier Art Museum (located in the Scheman Building) is open to the public during normal Scheman Center business hours.. We will have the building locked at night and there will be security guards partrolling in the building all night. Exhibits will be open on Tuesday from 9:15 am until 4:30 pm. There is a BCCE banquet Tuesday evening in Hilton. The Scheman Building will be closed on Tuesday at 5:00 pm. The Exhibits will be open Wednesday from 9:15 am until 3:30 pm. Exhibitors can take down their booths from 3:30 pm until 6:00 pm on Wednesday. Carts and a team of students will be available to help you load your equipment and materials and to help you get the materials to your van or car. UPS and FEDEX will pick-up packages and equipment on Thursday July 22, 2004.

ISU Scheman Building 2nd Floor
    The Scheman Continuing Education Building is located next to Hilton Coliseum on the corner of Elwood Drive and Lincoln Way. Scheman is part of the "Iowa State Center".
     
     
     
     
     
 
This web page was up-dated on May 19, 2004 by Keith Woo and Tom Greenbowe, Department of Chemistry, Iowa State University, Ames, IA, 50011-3111..